- If it is a paper or PDF submittal, a notarized signature is required from all parties to the division. The notarized submitter signature spot is to be completed by the person who prepared the petition and they must be available to be contacted if necessary.
- The second sentence on the first page has a blank space where the petitioner must write in the number of new parcels desired as a result of the division.
- The form has signature spots for 5 new tract owners. If more is necessary you can duplicate page 2 and change the tract numbers below the signature. One owner can sign for all tracts by signing one signature spot and writing the range of tract numbers at the bottom.
- At the top of the third page, fill in the current volume and the permanent index number(s). This information can be found on the tax bill(s).
- The exempt section is located on the third page. This section is to be completed only when exempt parcels are being divided or consolidated. The petitioner must indicate whether or not the exemption is to be continued for one or more of the new parcels. Please note that in the event one or more of the existing PINs are currently Exempt, the petitioner must explicitly state which legal description will continue to be Exempt* and which legal descriptions will be considered assessable in their filing.
- An exemption can only be continued on behalf of the original exempt entity and is not transferable from one exempt entity to another. If an exemption is to be continued, a completed Continuing Ownership & Use Declaration after PIN Division must accompany the petition. These forms can be obtained by contacting the Division or Exempt department.
- Below the exempt section, list the original and new legal descriptions. First list the legal description(s) as currently described on the County Clerk's Records. Non-certified copies of legal descriptions are available for a fee in the Clerk’s Map Department. Then list the new legal descriptions. Each new legal description on the form and on the surveys must be labeled with tract numbers that correspond with the tract numbers assigned to the appropriate signatures. If the division has metes and bounds legal descriptions, a plat of survey showing acreage must be attached.
- The total area represented by all of the new legal descriptions must equal the total area represented by all of the original legal descriptions. The new legal descriptions cannot overlap or leave an area unaccounted for.
- A survey is required for all legal descriptions that use horizontal elevations to describe the property. In these legal descriptions, elevations must be described in reference to Chicago City Datum (CCD).
- When filing a petition for property in unsubdivided land, the Plat Act must be considered. If the petitioner wishes to create parcels that are smaller than 5 acres, either a plat of subdivision must be filed or one of the exceptions to the act must be established.
- A new tax parcel cannot be created from one or more parcels with different tax codes or different recorded subdivisions.
Question
In order for a petition to be accepted, it must meet the following criteria.
Category
Weight
1